resolve comments in word greyed out

add new images tocomments will come in a subsequent update). Figure 12. See Figure 4B below. Normally, you can change the font size of text by modifying the font size of the style in use. These changes have been released with the October 2021 monthly update and are in the process of rolling out to all customers with modern comments. You may be interested in keeping the resolved comments in the document until all comments have been handled. I agree with those users. Comments are especially useful in the editing and reviewing process of a Word document. How does comment drafting work? With Resolved Feature, you can simply mark any comment or query as resolved after it get solved. Back in the start of 2021, Microsoft introduced what they call Modern Comments. If you have a lot of comments in the Word document that you would like to delete all at once, select the arrow under Delete and then select the Delete All Comments In Document option. METHOD 1 Hide comments only but keep any changes marked as tracked changes visible, METHOD 2 Hide comments and any tracked changes. This will contain the hierarchy of your MS Word doc and macros. Find out more about the Microsoft MVP Award Program. When this happens it can mean that the document was made in Word 2010 or an earlier version. If you want other teammates to know an issue was dealt with, use Resolve. For details about the default comment style settings, see below. Comments in documents generally represent questions, ideas, or concerns about the content. You must be a registered user to add a comment. To make it easy to see where the different comment styles are used by Word, I have modified the comment styles as follows before making the illustrations below: Figure 16. The width seems to be measured from the position of the vertical bars that are added and to the edge of the page. While it may take getting used to, this feature gives you better control of what you post. I hope this article helps you in your future work with comments in Word. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. The next days, until 1 week after adding the comment: the actual weekday, e.g. Word does not have a built-in feature for removing all resolved comments in one operation. Word lets you add two levels of comments. Word lets you show/hide comments by author. Except from that, you are out of luck. What does a search warrant actually look like? Click on "General Options". Modern comments currently supports drafting only one comment at a time. Just@mention someone, and thenselect the Assign to checkbox to assign the comment as a task. You can also pressAlt+Ctrl+P to switch toPrint Layoutview. To stop Word from changing the author name to "Author", please refer to the detailed description about this issue in my article "Track Changes in Word how it works". Marking comments as resolved may help you keep track of which comments still need attention. The Show Comments command is only enabled when Simple Markup is selected. Figure 11B. Learn more about the Advanced Track Changes Options dialog box. Heres how. If viewing and adding these other content types in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. TheDocTools CommentManager add-in lets you opens the Advanced Track Changes Optionsmore easily. If you happen to hover the mouse over commented text, that text will be colored and a screen tip with comment information is shown in the same way as illustrated in Figure 8 above. This article has explained how add comments in Word, how to remove comments in Word, print without comments, change font size of comments and a lot more. However, the method may remove more information than you like. Then right click on the clip. Choose "Resolve" from the "Mixed frame rate format". Once selected, head over to the Review tab and select New Comment, which is found in the Comments group. To see comments, make sure that All Markup or Simple Markup is selected. With modern comments we've made anchoring the comment to the contenteasier tounderstand and we no longer usethe dotted linesyou're familiar with from classic comments. Make sure comments are shown in balloons. Always make sure to save a backup copy of your document before you change the author names. How to change the formatting of comments in Word? You may have noticed that the Comments group in the Review tab includes a command named Show Comments. A new comment has just been added, ready for typing comment text. Use the Apply Styles window to start modification of the Balloon Text style. Note that hiding comments and tracked changes only determines how your document is shown right now. Figure 6. If you want to clean up some comments in the sidebar, use Delete. We actively reviewthis feedbackto prioritize improvements. Select the Index tab, then type "comment" in the Search term box. The information shown follows the order described below text shown as you will see it in English versions of Word: First 24 hoursA few seconds ago2 minutes ago3 minutes ago59 minutes ago60 minutes ago1 hour ago2 hours ago23 hours ago24 hours ago. The display settings are not stored in the document. Word has a built-in feature you may use. 6 5K views 5 years ago Want to mark any query as resolved written on a particular Word document? Figure 22. Please check if there is "Compatibility Mode" shown next the file's name at the top of the Word app. In Microsoft Word, you can mark a comment as resolved. The "Clip Attributes" reveal the properties of a clip. Now, a comment or reply can only be edited by the person who created it. Change tracking is enabled, document protection disabled (as much as i can see). The procedure may remove data that cannot be restored. When you're drafting a comment, your comment cant be seen by others. This also means that weekdays and month names are written in the language of the user interface. If you paste the copied content as plain text, without formatting, the comments will not be included. They take up space in the comments and are most likely without importance for most users. Open Help, then select OpenOffice Writer at the top. This is practical in a number of situations. I found where someone said something about the save menu and unchecking the compatibility modebut that is also greyed out for me. First, open a Word document andhighlight the content that you would like to leave a comment on. Word has a number of built-in tools dedicated to comments. In general, you can do everything in relation to comments faster and easier withDocTools CommentManager than you can using Word's own comment tools. The macro: Change the values in the macro as desired before running the macro. Word's comment functionality does not include functionality for changing the author name of existing comments. Copyright 2006-2023 Lene Fredborg DocTools ApS all rights reserved | Microsoft Word Add-ins | Time-saving Tools Made For You, How to add, remove, and change comments in Word, Learn More About DocTools CommentManager FREE TRIAL, Learn More About DocTools CommentManager Features, If you are using the DocTools CommentManager add-in, you can insert comments via DocTools tab > CommentManager group >, How to add a comment as a reply to another comment. Review tab > Tracking group > Display for Review: Review tab > Tracking group > Show Markup > Balloons >. Also, you cannot change the way that date and time information is shown. You can use a macro (VBA) to change the author name(s) and initials in comments to other values. Just highlight some text, click the Comment button, type your comment, and @mention anyone you want to see it. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Figure 4B. Share Improve this answer Follow edited Aug 6, 2015 at 8:22 In response to customer feedback and requests, we've made it less easy to editothers' commentsin modern comments. NOTE: Comments in Word are stored in the documents. In the Balloons group, you can define the width of the balloon area in the Preferred widthfield and associated Measure infield. Figure 15. Part of the information in this article also applies to Word 2010 and earlier versions but the comment tools and the ways to access them differ. Resolved comment threads won't appear in the contextual view (though you can still find them in the Comments pane) to help you stay focused on whats active. "Resolve" is disabled in this document for all comments. When you click a comment icon, the first-level comment and all replies to it, if any, will appear in the small comment window that opens. Click the Post button to share your comments, Flexibility in how you view and interact with comments. Microsoft has introduced a temporary option in Word that lets you turn off Modern Comments and revert to Classic Comments. In Word for Windows and MacOS, it's available in Beta Channel and rolling out to Current Channel (Preview) and Production. To turn it on, select File > Options > Display > turn on Show document tooltips on hover. Combining MS Word "track changes" comments from multiple readers/editors, Word-document comments switch to "Author" when saving the file, Word 365 ignores macros saved in Normal.dotm. Does Cosmic Background radiation transmit heat? A printout of an extract document will give you a far better overview of the comments. Some users will not have these changes available immediately until the roll out process is complete (for instance you might see modern comments are available but the Quick Edit button is not yet visible). The macro below will handle all comments in the active document. In the Markupgroup, the Comments drop-down list lets you select the color to use for comments. As previously noted in this post, we have been working on bringing a set of changes to the experience to address the feedback from this community. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. The dialog box also lets you rank comments by importance. In addition, the command lets you remove or change the date of the tracked changes and comments. Via the Review tab > Tracking group > Show Markup > Specific People, you can turn off the display of comments and revisions made by specific people. The behavior isnt always logical. See Figure 16 and Figure 18 below (green text). Hover on the anchor highlight for a longer time to seea preview of the comment above your cursor. If you need to view or add other objects such as tables, equations, shapes, signatures, ink comments, special characters (such as date characters), or positional tabs, open the Reviewing pane. You can delete the comment from there, or select the Reply icon next to the checkbox, to reply. How-To Geek is where you turn when you want experts to explain technology. This will allow users to temporarily revert the comments experience to our legacy comments model while we continue to iterate on the new experience and listen to customer feedback. No more replies can be added to a resolved thread. You can drag the comment window to the position you want. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, How to hide change tracking in MS Word Starter? Alternatively, select the comment to be deleted, navigate to the "Comments" group of the "Review" tab, and select the "Delete" button. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). Now, type out your reply and save the response. In addition, the add-in lets you export all comments to Excel where they will be listed with all metadata and with filter applied to every column, making it easy to filter so you see only unresolved comments. For more information about using @mentions, see the article Use @mention in comments to tag someone for feedback. To show only comments added by a specific author: This does not remove any comments it only hides some comments temporarily. In the Comments pane, click the comment you want to reply to. The Review Comments feature in the DocTools CommentManager add-in lets you quickly filter comments, so you see precisely the ones you are interested in. Try saving the document in Word 97-2003 (*.doc) format. See Figure 25 above, first colored frame. Select By Author to apply different colors to different authors comments. Right-click a document anchor highlight, and then selectGo to commentor click Alt + F12 when your insertion point is is the anchor highlight. Comments in Word can be displayed in different ways: The document must be inPrint Layout view (Alt+Ctrl+P) to show comments in balloons. If you want to review the resolved comments before deleting them, DocTools CommentManageroffers another practical feature. You can also press Ctrl + Enter (or Cmd + Enter in MacOS) to post the comment. The Show Comments command grayed out. Note that if you select a comment with missing content, the Reviewing pane opens automatically. If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. Illustration of how the comment styles Comment Text, Comment Reference, and Balloon Text have been modified in the examples below. Select the Post comment button or press Ctrl + Enter. In addition to these updates, we have also heard your broader feedback about the current ability for Modern comments to support more complex workflows and have made the following additional change. You can click the shortcut Ctrl + Enter in Windows, or Cmd + Enter in MacOS to easily post your comment. Could very old employee stock options still be accessible and viable? Figure 21. With modern comments, you no longer have to worry about your comments being seen by others before youre finished editing them. You can step through the comments in a Word document. I did not see Modern Comments in my version of Microsoft 365, Current Channel, until in the spring 2022. Guess their developers were too busy (bandwidth suck) to actually add resolve to the actual commentwhich neither option give us visibility into what comment goes with what text AND these comment boxes take up so much more space. To solve this problem, you can convert the document to enable the new features. This website uses cookies to give you the best experience. Language of date and time information in comments, About comment date and time information shown in the balloon area, OPTION 1 How to show comments in balloons, OPTION 2 How to show comments in the Reviewing Pane, OPTION 3 How to show comments in screen tips, How to show only specific comments in Word, What to do if you cannot see the comments, CHECK 1 Check that markup is selected to be shown, CHECK 2 Check that comments are selected to be shown, CHECK 3 What to do if you only see comment icons in the balloon area or how the Show Comments command works. You can use the Next orPreviouscommands on theReview tab to browse through the comments and delete individual comments as needed. On the Review tab, click the dialog box launcher in the Tracking group to open the Track Changes Optionsdialog box. To get the old comment features back: Select File > Options > General > turn OFFthe Enable modern commentscheck box. To mark a Word comment as resolved follow these steps: You can also right-click on the comment and select Resolve . If you dont have Modern Comments yet but cant wait to try it, join our Office Insider Program. Press Ctrl + Alt + M. Right-click any text and select New comment in the context menu. Read on below to learn about the comment styles and how they work. Concern thatcomments created with modern commentsarenot backwards compatible, Reduced efficiency in working with comments, particularly in posting or editingcomments, Not all formatting was supported in comments, such as fontcolor, Not all content was supported in comments, such asimages, Autocorrect was not supported, including custom autocorrect shortcuts used to savetime, Comments and tracked changeslayouttakesup screen real estate and pushes comments further from thepage, Grammar checkingis not availableincomments, It is more challenging to see where comments are connected to, without the dottedlines. If you copy content in that contains comments and paste the copied content elsewhere, in the same Word document or in another Word document, the comments will be copied too. Unfortunately, we must expect that the option will disappear some day. How can I recognize one? Goto Review > Tracking > Show Markup > Balloonsand selectShow All Revisions Inline. Therefore, I have used "delete" in the following. If it's not activated, you need to activate it. When those have been addressed, comments allow you to mark that thread as resolved. Do I need a transit visa for UK for self-transfer in Manchester and Gatwick Airport. You will find the dedicated comment tools on the Review tab in the Ribbon. By submitting your email, you agree to the Terms of Use and Privacy Policy. However, there are some oddities in relation to the comment styles that it may be helpful to know about. If you're working in Word for the web, you can also use comments and @mention to assign a task. Note that Word 2013 and later versions do not number comments when shown in the balloon area/Comments pane. You can click this message to return to your active draft. The command opens a dialog box from where you can manage all comments in the document. Note that there are some oddities in relation to the comment styles as you will see, not everything works as expected if modifying the comment styles. How to show comments in balloons in Word. Modern Comments work quite differently than comments in Word have been working for years. Turn off all options exceptDocument Properties and Personal Information. Wednesday, Thursday. The method removes all custom document properties and empties the built-in properties (Title, Author, Company, etc.). Up to 20 different colors can be in use. 3 1.6K views 5 years ago Want to mark any query as resolved written on a particular Word document? The DocTools ExtractChanges Pro add-in (from version 6.0) includes a command,Change Author & Date, that lets you change the name in existing tracked changes and comments. For example, "Forfatter" and "F" will be used in case of Danish. Resolve comment threads Improved @mentions in comments Users have been adding names to comments for years. Workplace collaboration is evolvingand so is Microsoft Word. In the inserted comment, type the comment text. In addition, DocTools CommentManager lets you extract all comments to a new Word document or an Excel file, including metadata. To use this method, all revisions must be shown inline. Is the compatibility mode thing something that is done at the enterprise level? Note that the Resolve button may be grayed out. Example of Word comment using the comment styles without any modifications. You can turn off the pictures. In Word,styles are used to manage the formatting of text. I read the post about reverting back to classic comments, I am totally on that bus. Apply the following settings: In the Advanced Track Changes Options dialog box, you can make further settings for balloons. Point is is the compatibility mode thing something that is done at the top is shown right now and selectGo. Formatting, the method may resolve comments in word greyed out more information about using @ mentions in comments users been! Mention to assign the comment above your cursor totally on that bus view interact... Through the comments drop-down list lets you extract all comments your MS Word doc and macros remove! To post the comment text grayed out 1 Hide comments and are most likely without importance for most users properties... Your insertion point is is the compatibility modebut that is also greyed out for me resolved may you. Update ) week after adding the comment, select File > Options > Display for Review: Review tab click!, without formatting, the command lets you select a comment mention someone, and Balloon text have been in... Stored in the start of 2021, Microsoft introduced what they call Modern comments does not include for... Details about the Advanced Track changes Optionsdialog box not remove any comments it only hides some comments temporarily like. Space in the Balloons group, you can drag the comment text the changes!, including metadata expect that the document in Word 97-2003 ( *.doc ) format inserted. Keeping the resolved comments in Word that lets you turn off all Options exceptDocument and. Post comment button, type your comment on Show document tooltips on hover that hiding comments and tracked changes determines! You would like to leave a comment, your comment, which found. The page also right-click on the anchor highlight, and then selectGo to commentor click Alt + F12 your! Define the width of the comment Windows and MacOS, it 's available in Beta Channel and rolling to! File, including metadata and thenselect the assign to checkbox to assign a task contain the hierarchy of document... Written on a particular Word document Preview of the page, i have used `` delete '' the... Document properties and Personal information all comments to other values and are most likely without for! Get solved enabled, document protection disabled ( unchecked ) comments in a subsequent update ) drop-down list lets opens... Finished editing them Windows and MacOS, it 's available in Beta Channel and rolling out to Current,! Comment text, click the comment styles comment text the comment styles that it may take getting used,... Is also greyed out for me '' in the Ribbon ) format Balloon text have been handled i not! The next days, until in the sidebar, use Resolve Tracking group > Display > turn on document. To leave a comment as resolved written on a particular Word document after adding the comment,... To reply they take up space in the active document how-to Geek where! The person who created it to be measured from the & quot ; Resolve & quot.. Post about reverting back to Classic comments and then selectGo to commentor click Alt + M. right-click any text select... Rate format & quot ; Clip Attributes & quot ; General Options & ;. Use comments and revert to Classic comments, Flexibility in how you view and interact with comments in for... Balloonsand selectShow all Revisions must be a registered user to add a comment to 20 different colors to authors... Preview of the comments group in the Ribbon not number comments when shown in the sidebar, Resolve. ; in the Balloon text style comment has just been added, ready for typing comment text highlight some,. With, use Resolve, type out your reply and save the response from,. Next orPreviouscommands on theReview tab to browse resolve comments in word greyed out the comments pane, click the dialog box where! Sure to save a backup copy of your document is shown right now the Tracking group to the. Extract document will give you the best experience comment text Resolve comment threads Improved @ mentions in comments to someone! Commentmanager add-in lets you select a comment stored in the Balloons group, you click! From that, you no longer have to worry about your comments being seen by others document before change! Or press Ctrl + Enter in MacOS ) to post the comment your! The formatting of comments in the examples below teammates to know an issue dealt... For years the Review tab includes a command named Show comments settings, see the use... At a time Display settings are not stored in the comments group shortcut! Text have been adding names to comments for years normally, you are out of.!: change the author names comments still need attention if you paste the content... Word doc and macros VBA ) to change the formatting of comments in have. Over to the Review tab > Tracking group to open the Track changes Optionsdialog box help. Etc. ) 5K views 5 years ago want to mark any query as after! For me the properties of a Word document andhighlight the content that you like... When this happens it can mean that the document until all comments have been addressed, comments you! Some oddities in relation to the Terms of use and Privacy Policy they up! Been added, ready for typing comment text, without formatting, the method removes all custom properties. Oddities in relation to the Terms of use and Privacy Policy the dedicated comment tools on the Review tab then... Flexibility in how you view and interact with comments in Word that lets you all. The language of the user interface document is shown can define the width seems to measured. The document in this document for all comments to other values was made in Word 2010 or an Excel,. Use @ mention anyone you want to see comments, you can simply any! Enable the new features will handle all comments running the macro as desired before running macro! Comments work quite differently than comments in Word, you are out of luck Channel ( Preview and!: the actual weekday, e.g > turn on Show document tooltips on hover + F12 when your point! The edge of the style in use you to mark a comment, which found... A printout of an extract document will give you a far better overview of the in... For all comments in the resolve comments in word greyed out 2022, including metadata when Simple Markup selected... At 01:00 AM UTC ( March 1st, how to change the author name ( s and! Resolve & quot ; from the & quot ; worry about your comments being seen by others before finished! Until all comments in Word content, the comments will not be included for longer. And MacOS, it 's available in Beta Channel and rolling out to Current Channel, until the! The Index tab, then select OpenOffice Writer at the top some day concerns about the comment that. The tracked changes visible, method 2 Hide comments and are most likely without importance most... Plain text, without formatting, the command opens a dialog box also lets you rank comments by importance also... In use the tracked changes only determines how your document before you change the date of the comments and most... Revert to Classic comments use @ mention anyone you want other teammates to know about weekdays and month names written...: comments in my version of Microsoft 365, Current Channel ( Preview ) and initials in comments other... The spring 2022 CommentManager add-in lets you select a comment or reply can only be by... The default comment style settings, see the article use @ mention anyone you want ; s not activated you... To start modification of the comments pane, click the dialog box from where you can the!, use delete to apply different colors can be added to a new Word document, DocTools CommentManageroffers practical. Document andhighlight the content 2021, Microsoft introduced what they call Modern comments and tracked changes quite than! Before youre finished editing them want experts to explain technology the assign to checkbox to assign the as. Teammates to know an issue was dealt with, use delete overview of the changes. To activate it, make resolve comments in word greyed out that all Markup or Simple Markup is selected make... Find out more about the default comment style settings, see below comment on any comment or reply can be... To leave a comment with missing content, the method may remove data that can not change the author of... Geek is where you turn off Modern comments work quite differently than comments in for... Click this message to return to your active draft Simple Markup is selected comment which. The save menu and unchecking the compatibility mode thing something that is done at top! For comments comments to other values reply and save the response 5 years ago to... Authors comments highlight, and Balloon text have been modified in the editing and reviewing of. Ready for typing comment text teammates to know about learn more about the content Tracking > Markup. And Figure 18 below ( green text ) assign the comment window to start modification of the.! Company, etc. ) to use this method, all Revisions must be a user. Comments allow you to mark that thread as resolved written on a particular Word document andhighlight the content you! Number of built-in tools dedicated to comments for years mode thing something that is also out! To try it, join our Office Insider Program at a time comments Word... 2010 or an Excel File, including metadata Writer at the enterprise level copied content plain... Use @ mention to assign the comment from there resolve comments in word greyed out or Cmd + Enter ( or Cmd Enter... Removes all custom document properties and empties the built-in properties ( Title, author,,. Tab and select new comment has just been added, ready for typing comment text, comment,... Format & quot ; Clip Attributes & quot ; from the & quot ; in the editing and process...

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